Job Responsibilities

1. Assist in issuing Planned Preventative Maintenance (PPM) from the CMMS system and maintain accurate records

2. Arrange site access for subcontractors performing planned maintenance, including raising change requests, obtaining Risk Assessment Method Statements (RAMS), and compiling subcontractor packs

3. Update subcontractor logbooks as needed and file completed maintenance packs and reports

4. Regularly record feedback from suppliers and subcontractors

5. Assist in submitting quotations for subcontractor and extra works

6. Raise purchase orders for extra works and send them to suppliers and subcontractors

7. Support the tendering process for subcontractors, ensuring timely raising of service contract purchase orders

8. Compile and submit timesheets

9. Monitor and report staff absence, maintaining the holiday/absence tracker

10. Assist in arranging staff training

11. Update and maintain the contract training matrix

12. Compile monthly contract reports

13. Assist contract management with filing and maintaining contract logbooks

14. Handle subcontractor invoices and related queries, assisting with the processing of all CBRE monthly invoices

15. Compile monthly site financial reconciliations

16. Support the Contract Management Team in keeping financial records, systems, and reports up to date, including contract Works in Progress, invoicing, and credit control

17. Assist with day-to-day inquiries from the CBRE team and clients

18. Provide general administration and logistical support to contract management