Job Responsibilities

i) Ensuring efficient use of office supplies

ii) Assisting department heads with administrative tasks

iii) Managing internal correspondence within the department

iv) Reviewing and proofreading letters, memos, and documents for accuracy before distribution

v) Maintaining accurate records according to company filing procedures

vi) Assisting in the preparation of office procedures and plans

vii) Providing assistance to visitors in person, via email, or by phone

viii) Initiating payment processes in the SAP ERP platform, including preparing and monitoring purchase requisitions for vendor invoices

ix) Supporting team efforts by expediting payment approvals for various purposes

x) Screening telephone calls for the department

xi) Compiling documentary evidence for performance evaluations and audits

xii) Coordinating travel arrangements for senior managers

xiii) Arranging meetings and booking conference facilities

xiv) Handling departmental sensitive information confidentially

xv) Coordinating office equipment repairs with the administration department

xvi) Managing office supplies inventory and placing orders as needed

xvii) Coordinating human resource activities such as performance appraisals and contract renewals

xviii) Compiling training proposals for submission to the Human Resource department

xix) Ensuring compliance with company branding standards for documents and templates